The Rental Utilization Report (Japser Report) is useful for getting an understanding of where you inventories are being used, how much they are being used, and if you should relocate them.
In order for the Inventory Management feature to work correctly, make sure you check out this article to set your system up.
Viewing the Report
- In the global search box, type in "Rental Utilization Report."
- Enter the dates, locations and the different assets to you want to view the report for.
- Hit the "Apply" button.
Reading the Report
For the purpose of this document I will use the word "locale" to describe the location of an inventory, not to be confused with the Dash concept of "location/facility". Inventories are stationed at either a location or a resource in a location.
Lines in this report describe the utilization of a rental product at their location of use, not their inventory's locale.
- Local inventory utilization -- This column describes the % of rental hours use of a rental product when used at the inventory's locale.
- Total Inventory Utilization -- This column describes the % of rental hours use of a rental product regardless of where the inventory is stationed and where it was used.
- Usage -- This column provides you with the total number of hours used for that rental product at that location of use (location & resource). The denominator for the cells in this column is the total number of possible hours the inventory could be used for the time-frame of the search. This is computed by taking the location hours * days in search.
Frequently Asked Questions
- I only have one inventory of product X but this report is showing multiple lines?
- Lines in this report describe the utilization of rental products at their locations of use, not their inventory's locale. We breakdown our usage this way so you can see if you're stationing your inventory in the correct places.
- Usage has only 1 hour possible/Total utilization > 100%?
- When the usage has only one possible hour to use, this is a fudge by our system to indicate that this location does not have any inventory for that product. You might want to consider moving some inventory to this location permanently.
- High Total Utilization & Low Local Utilization
- When there is a large difference between local and total utilization, this is an indication that most of the rentals at this location of use are coming from a different inventory locale.
- Local vs. Non-Local Usage
- If a rental of Soccer Balls stationed at Location A -- Resource: Main Field 1 is used in a rental/event at Location A -- Resource: Main Field 1, then this is a use of local inventory. This will be included in local and total inventory usage.
- If a rental of Soccer Balls stationed at Location A -- Resource: Main Field 1 is used in a rental/event at Location A -- Resource: Side Field 1, this this is a use of non-local inventory. This will be included in total inventory usage.