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Camp Season

The Season is the top tier of the program hierarchy. Within the Season there will be Levels. The Levels will contain the groups of Camps, like Half Day, Full Day and After Care Camp. And then within the Levels there will be the specific Camp rosters. The Season settings control options for online registration, deposits, required memberships and Season reporting.

  1. The first step you will need to consider when setting up a new season is to check your camp product fee that you will be using for this season. Make sure the price is correct and labeled appropriately.
  2. Once this is done, go to the Programs menu and select Seasons. Click "+ New Season".
  3. Choose Location. Label the Name of the season (for example, School Break Camps - Winter 2015/2016). It is very important to have a consistent naming convention that all employees creating seasons use for all locations).
  4. Select the Camp Season type.
  5. Enter in your start and end dates for the season. If you have camps starting on different weeks, choose the date for the earliest camp and the end date for the last camp.
  6. Select the Program, if any. This is important for integrating with the DASH Online Program Finder efficiently. 
  7. Description: When the customer is in DASH Online and scrolls over the Season name, they will see the Season Description. You can put what the season dates are going to be or what type of Camp Levels will be offered (Full Day, Sport Specific, Half Day etc...).
  8. If you do not have a deposit required then leave blank. If you do require a deposit for your registration, this information will be displayed in DASH Online. When a camp invoice is created online, customer will be required to pay the deposit or in full in order to sign up.
  9. Registration Form: If you would like to have your customers receive a pre-set form of questions that you have created to fill out prior to registration, you can choose which form to add to this season.
  10. Registration Email: You can create an e-mail template (Settings menu > Customers section > Email Templates) to send to all of your customers that register to give them pertinent information about the season they just signed up for. 
  11. Store Credit Card: Check here if using deposits or require customers payment information to be saved for payment plans. The credit card is saved to their profile on the admin side (not available for their future use on DASH Online).
  12. Require Membership Renewal: Check here if your program requires an active membership through the end of the season. 
  13. Enable Online Registration: If you choose not to have customers be able to add themselves to camp rosters, check the disable all online registration box. Otherwise, enter in the start and end dates that you want your customers allowed to sign up on-line. 
  14. Season History: For reporting within the Season Dashlet. 
  15. Click the "Save new season" button.
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