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Exporting a Class Season

The most efficient way to set up a new season is to use a prior season that has the same Levels (leagues) associated with it and export those Levels (and teams or classes if desired) to the new season.
 
Exporting a Season:
  1. Make any price changes to your Level products if needed ahead of time.
  2. Click on the Programs menu and select Seasons. Find the old season you would like to use as the skeleton for the new season. To the right of that season, Click the Export button.
  3. Type the new Season's name.
  4. Choose a start and an end date for the season. This will effect whether you will need to search as a "future" or "current" season.
  5. If you would like to have DASH automatically pro-rate for the remaining classes left in the session, check the "Allow Pro-Rating" box. Keep in mind you will need to have the class schedule tied to the calendar in order for this to work correctly.
  6. On-line-registration: This can be turned off when you would like to close off registrations via DASH Online. 
  7. Enter dates for your on-line registration period (if applicable). If the on-line registration is closed or is in the past, customers will not be able to see available classes to register for.
  8. On-line Description: When the customer is in DASH Online and scrolls over the Season name, they will see the Season Description. You can put what the season dates are going to be or how many classes there will be for example.
  9. Registration Form: If you would like to have your customers receive a pre-set form of questions that you have created to fill out prior to registration, you can choose which form to add to this season. 
  10. Registration E-mail: You can create an e-mail template (Click the Settings and select Email Templates) to send to all your customers that register via DASH Online to give them pertinent information about the season they just signed up for.
  11. Export Rosters: For class seasons, you will typically not export class rosters. For teams, you may choose to do this to save you from individually exporting each team when they tell you they are coming back. Then inactivate the ones that are not returning.
  12. Age Restriction: If you want to view your age restrictions that you set up at the league level by age or by date, you can toggle between these two here.
  13. Adjust Start Date: You can adjust the individual Start Date that is set for each class by clicking this button.
  14. DO NOT PRESS EXPORT AT THIS POINT!
  15. Below the Export and Cancel button are all the levels that were associated with the old season. You can choose which levels you want to carry over to the new season or click "ALL" to automatically check all the levels and then un-check the ones you will not need. 
  16. If you need to make any changes to the prices of the levels, then you will need to start typing the new product name into the fee box until it autofills for each level that you want to export over.
  17. Once a level has been checked, the class that was associated with that level will show up under this. If you would like to export them you can leave them checked but not export the roster. For classes and camps, this is a time saver to export all these classes over so that you are not having to re-create all new classes. Even if you need to make some minor name changes to some of these because of a different section or time, you can do this once they have been exported.
  18. Once you have all the levels checked that you want to move over and have chose which classes, camps or teams to export, you can scroll back up to the Export button to Export the season.
  19. If you exported a "Class" season, I suggest you print out a total list of classes that you exported over to see if there are any holes or changes that need to be made with the classes you know you will be offering in the new session.
Next add all of your classes to the calendar using the Class Scheduler so that the pro-rating can work properly.

 

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