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League Collection Process Example

Collections & Scheduling

Overview:

Collections and Scheduling links the operators need to collect league fees with the players desire to play. Arena Sports employs a "Pay to Play" collections process.

Here's how it works for a 12 and 8 game season:

12 Game Season @ $1,200 per team ($200 Deposit, $500 Before 1st Game, $500 Before 5th Game)

  1. Teams are required to pay a $200 deposit at time of sign up (or at least 7 days before the first game).
  2. 7 days before the first game the League Coordinator schedules only the first games for the league.
  3. If there are an odd number of teams, a double header should be scheduled to assure that all teams come in that evening to pay and play.
  4. Customers are informed that they may see their first game schedule online and that they'll have to pay 1/2 of the balance ($500) before their game will start. 
    • They are encouraged to pay online but may also do so when they show up for the 1st game
    • First Game:  As soon as their balance reaches $500 they are given a team wristband which is their "game ticket" that they hand to the referee.
    • When the referee receives both teams' tickets he/she starts the game at the appointed time.
    • If the referee has none or one ticket, he/she starts the clock at the appointed time.
    • The referee informs the paid team that they should let the other team know how badly they want to play and to make the payment
  5. The following day, the league coordinator schedules the remaining 11 games
  6. The League Coordinator informs the league members via email broadcast that their games are now published and that their memberships must be paid before they play the next game.  All players will have to receive a player wristband (acknowledging the membership payment) before they may step on the pitch.
  7. Game Two  All players must check in and receive their wristbands.
  8. The Refs are told to stop the game and ask any player that he/she notices without a wristband to leave the pitch and go to the check in and get one.
  9. Before the fifth game, teams are notified via email that they need to pay the remaining balance
  10. Game Five:  Teams must pay the balance of the league fee before the game may start.  (They are emailed at least one day prior to the game)

8 Game Season @ $800 per team ($200 Deposit, $600 Before 1st Game)

  1. Teams are required to pay a $200 deposit at time of sign up (or at least 7 days before the first game)
  2. 7 days before the first game the League Coordinator schedules only first games for the league.
  3. If there are an odd number of teams, a double header should be scheduled to assure that all teams come in that evening to pay and play.
  4. Customers are informed that they may see their first game schedule online and that they'll have to pay the balance ($600) before their game will start. 
    • They are encouraged to pay online but may also do so when they show up for the 1st game
    • First Game:  As soon as their balance reaches $0 they are given a team wristband which is their "game ticket" that they hand to the referee.
    • When the referee receives both teams' tickets he/she starts the game at the appointed time.
    • If the referee has none or one ticket, he/she starts the clock at the appointed time.
    • The referee informs the paid team that they should let the other team know how badly they want to play and to make the payment
  5. The following day, the league coordinator schedules the remaining 7 games
  6. The League Coordinator informs the league members via email broadcast that their games are now published and that their memberships must be paid before they play the next game.  All players will have to receive a player wristband (acknowledging the membership payment) before they may step on the pitch.
  7. Game Two  All players must check in and receive their wristbands
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